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FrameReady is designed so that invoicing need not be a separate task.
Every Invoice in FrameReady is automatically marked as one of the following:
Paid in Full
Deposit
Unpaid
Void, or
Void Memo
This cannot be modified or changed. FrameReady automatically determines the status.
Do not post an Invoice for a Work Order until you are ready to receive payment. If you take a deposit on an order, use Work Order > Menu bar > Perform > Post a Deposit Only.
If the date of an Invoice falls within the current month, modifications can be made to it on the Line Item Entry screen.
If an Invoice is dated prior
to the current month, modifications can only be made by clicking
on the Allow this Invoice to be Modified
button.
Be advised: Modifications affect the sales reports for the time period
to which the Invoice belongs.
You can set a security password to control access to this button. See
also: Set up a Security Password
Once Work Orders are filled in, click the Post to Invoice sidebar button on the Work Order and a new Invoice is created.
Gifts, crafts, antiques, etc. and other products can be easily entered by using a product number or a bar code scanner.
Reports of sales and payments are generated from the Main Menu and can be batch entered into accounting software.
The Invoice file consists of:
The Invoices Form View which only allows very minor changes on it.
The Invoices Line Item Entry Screen is used to enter line items (i.e., items being sold) and to accept payments.
The Invoices Rapid Entries Screen is designed for mulitple items and is especially useful with a barcode scanner.
The List View displays Invoices in a list. It reports how many records are showing and how many are in a found set.
Use the Find All button to show every Invoice ever created, no matter if they are Paid or Unpaid.
Sort columns by clicking on each underlined word, i.e. Inv#, Date, Sold To.
Additional buttons let you Unmark All, Mark Found Set (see also: Using the Marked Field) compile a Payment Report (same as sidebar button)., Find and Sort Unpaid Invoices, Print List and Perform Last Find (same as sidebar button).
The following documents and reports can be printed from within Invoices:
How to change: Invoice Numbering, a Work Order Posted to Invoice
How to correct: for a Missing Discount, for Credit Card Payments