Setting Up Basics

Setting up your Operations Information

Main Menu > Setup Data > Operations tab

Use this section to enter information pertaining to operational areas of your business.

Operations Tab Explained

Business Days Checkboxes

• The days your business is open. An X in the check box indicates the days your shop is open for production.

• The purpose of this feature is to prevent a Work Order due date from falling on a day  you are closed. This feature is optional, e.g., if you would like all due dates to fall on Saturday, then put an X in that box only.

Business Hours Field

• Your business hours, for example: Mon-Thu 10-5, Fri 10-8, Sat 10-2

Calculations Checkbox

• FrameReady will make all calculations in metric, if checked. Leave unchecked for imperial measurements.

Paper Size Dropdown

• Preferred Paper Size for printing, Letter or Legal.

Max Pieces Per Day Field

• The Maximum number of pieces your shop handles on any given day.

Number of days for work order turnaround Field

• The Number of days for work order turn around, for example  10  days.

• Can be changed at any time without affecting previous Work Orders.

• If left blank, the calculated due date will be the same as the creation date of the Work Order.

• FrameReady automatically enters a date in the Due Date field of the Work Order -- based on the number of days specified here.

Last Due Date Field

• The due date of the last (most recent) Work Order as calculated by FrameReady -- based on maximum pieces per day.

• When maximum number of pieces is met, the next due date rolls over to the next available due date taking into consideration the business days open.

• If your shop is going to be closed for a short duration (or you can’t handle any more orders before Christmas), you can use this field to enter the first available date your business will be available for new orders. That date will then be used as the due date and FrameReady will still adhere to the maximum number of pieces per day.

Next Due Date Field

• The due date that FrameReady will assign to a new Work Order (if you were to click New Work Order).

• FrameReady uses these four factors to calculate this date:

• • the number of turnaround days,

  • the maximum number of pieces per day,

  • the last due date,

  • and which business days you have marked as open.

Do Not Set a Due Date Field

• Tells FrameReady that you wish to not set or use Due Dates

How to set up Operations Information

1. Under Business Days, select the days your business is open. An X in the check box indicates the days your shop is open for production.

2. Enter your business hours.
   
   For example: Mon-Thu 10-5, Fri 10-8, Sat 10-2

3. Chose your preferred Paper Size for printing, Letter or Legal.
   
   If the Calculations in Metric box is checked, then your copy of FrameReady will make all calculations in metric.

Options for Calculating the Work Order Due Date

FrameReady is able to help you pick due dates for work orders. If you add in your shop's production days, production turnaround time and the maximum pieces per day, then FrameReady can do all the math for you.

1. Enter the Maximum number of pieces your shop wishes to handle on any given day, for example  5  pieces.

2. Enter the Number of days for work order turn around, for example  10  days.
   
   This number can be changed at any time without affecting previous Work Orders. If left blank, the due date will be the same as the creation date of the Work Order.

3. Last Due Date (i.e. the due date of the last Work Order) is calculated by FrameReady based on maximum pieces per day. When the maximum number of pieces is met, the Next Due Date automatically rolls over to the next available due date - taking into consideration the business days open.

Tip: If your shop is going to be closed for a short duration (or you can’t handle any more orders before Christmas), then use this field to enter the first available date your business will be open. That date will be used as the due date and will still adhere to the maximum number of pieces per day.

4. Next Due Date (i.e. the due date that the next work order will be given) evaluates four factors: the number of turnaround days; the maximum number of pieces per day; the last due date; and which business days you have marked as open.
   
   If Max Pieces Per Day is left empty, then the Last Due Date will be ignored and the Next Due Date will be calculated based on the number of turnaround days.

5. Check Do Not set a Due Date box if you want no due date on the Work Order.

6. Click Done to return to the Main Menu, or select another tab.