Products Form View

Main Menu > Products

Tip: When in the Products file, the Products icon in the nav bar changes to the Price Codes icon.

Products Form View Explained

New Item Button

  • Creates a new record for any item. When you click on New Item, a new Product screen appears with the next sequential number entered in the Item # field.

  • Category is a mandatory field.

Duplicate Record Button

  • Creates an identical product with a new Item #.

Site Field

  • The location which created the record.

  • Multi site version only.

Item # Field

  • Automatically generated by FrameReady when a new record is created.

  • Item numbers are sequential and are 6 digits in length.

  • If your product (art, paint supplies, giftware, etc.) already has a product / SKU number then you can overwrite the number in the item field. Otherwise leave this number as is and do not modify.

  • Avoid long Item numbers, as this results in long/wide barcodes which may not scan reliably or not at all.

UPC Field

  • Bar codes are available for some retail products and can be entered into this field.

  • Even if the product has a bar code associated with it, FrameReady uses the Item # when printing the barcode, but can still locate the item by scanning the original UPC number.

Title or Description Field

  • Can be either the published title of the artwork or a description of the product (e.g. Vase, Blue.)

Category Field

  • Category is a mandatory field.

  • Select an existing category from the pop-up menu, or

  • Use the New Category sidebar button to enter a new one to apply to a new or existing record.

Note: The categories you create are used on your sales reports. Give some thought prior to creating them to prevent excess or overlap, e.g. Art Supplies, or Paint and Brushes; etc. Also note that a category named Tape and another named Tape Measure will trick FrameReady into including both when performing a search.

Number of Records Field

  • The number of records in the group you are currently viewing and the total number of records in the Products file.

Image Available Checkbox

  • When marked, indicates an image of the artwork is available and stored in FrameReady.

  • Automatically marked when the Import Image button is clicked on the Image tab.

Web List Drop-down

  • Used to identify whether the item has been posted to your web site.

  • The list can be modified using Edit.

  • You may perform a search using this field.

Marked Checkbox

  • Used to identify any group of records which can be found later. For example, mark all items selected for a bridal registry, storage, or to print a list. See also: Using the Marked Field.

Consignment Checkbox

  • Used to identify artwork brought in by a local artist and which you hold on consignment. See also: The Consignment Tab.

  • When creating reports, this field is used to differentiate consignment sales from regular sales and consignment inventory from regular inventory. See also: Report for Artists with Consigned Products.

On Order Checkbox

  • Is automatically marked when the item has been added to a Purchase Order.

  • Unmarked automatically when the Accept button is clicked on the Purchase Order. (The amount ordered will be added to the Qty on Hand field).

Discontinued Checkbox

  • Allows you to flag an item as no longer available (you may not wish to delete the record due to having stock in quantity).

 

© 2023 Adatasol, Inc.