Time Cards Post-Login Screen

Main Menu > Time Cards

The following buttons are available after an employee logs in:

Time Cards Post-Login Screen Explained

Pay Date for this Time Card

  • Shows the pay date for the current time card.

  • Valid (future) dates appear in green.

  • Older (past) dates appear with the label "This is an old Time Card"

Employee Name Fields

  • Note: the Employee ID# is assigned when the Administrator creates a New User and cannot be changed.

Clock In/Clock Out Button

  • Sets the date/time stamp for Start and End Time line item entries.

Marked Checkbox

  • Use to identify any group of records which can be searched, e.g. make a list of certain time cards for an individual employee for printing.

Other Fields

  • No. of Records shows how many records are in the Time Cards file and how many make up a found set.

  • Status tab shows if the employee is active, or inactive e.g. on leave or a former employee (disabled login access).

  • Currently logged in as # shows with which account number you have logged in (e.g. if you have administrative privileges this # will be different than the Employee ID#).

  • The Time Card ID# is auto-created and is unique to each card.

Tabs

Note: If you change any of the data in any of these tabs, it will be changed it in all Time Cards for that Employee.

Status Tab

  • Shows the status of the current user and clock in/out status; shows if the employee is active, or inactive e.g. on leave or a former employee (disabled login access).

  • See: Status Tab

Info Tab

  • Shows employee-related details.

  • See: Info Tab

Pay Stub Tab

  • Shows details of the employee’s pay. It calculates their gross pay and allows for deduction entries (e.g. income tax, unemployment insurance).

  • See: Pay Stub Tab

Notes Tab

  • Contains a notes field where any other useful information can be stored.

  • See: Notes Tab

Line Item Entry Section

Edit Button

  • Allows the administrator to modify these times. Especially helpful if the employee forgot to login and still wants to get paid.

Start Time, End Time Fields

  • Shows when the employee clocked in and out.

  • Note: These fields can only be edited by the administrator.

Day Type Field

  • Allows you to specify the type of work day.

Comments Field

  • Use to record any anomaly, e.g. paid Federal holiday, clocked in late, etc.

Delete Button

  • Removes the current line item, user is prompted to confirm.

  • Useful when a user accidentally hits the clock in button twice and needed to remove a start time.

Sidebar Buttons

 

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