Framing Materials Section Overview – Work Order File

Work Order

The components of the framing job are entered into this section of the work order.
WO - Frame Components

The CMC field displays the computerized matboard cutter design name you have selected using the CMC button. The Price associated with this design will be displayed on the line for Mat Design.

The green numbers at the very top are the suggested lite size for the glazing most suitable for the piece you are framing based on the dimensions you carry. The only place you may default these lite sizes in the Main Menu> Work Order > Options Tab > Work Order Defaults Tab.

Clicking the CMC button will display your interface screen. To select your CMC, choose Main Menu > Work Order > Options tab.

VIZ button launches your preferred visualization software. When done, you may click the Back To POS button and the frame dimensions will be loaded into your current work order.

Frame1: The moulding you wish to enter can be typed or scanned directly into the Frame1 field. The underlined word Frame1 is a button which will take you to another screen which shows the details and pricing selected for this item. Any underlined word will access a screen to allow for multiple entries. In the case of stacked frames, the frame closest to the image will be displayed on this screen, however, the price on the screen will reflect the total of all frames in the layered frames button icon on the left hand side. The Description field will display any description provided by the supplier.

Use the magnifying glass to locate a moulding by entering the first 3 to 4 digits or a description (e.g. matte black) or the group to which it belongs (e.g. wood). The more criteria entered into the search, the narrower the search will be (e.g. Item: 11, Group: Metal). Click OK.

Search Moulding box

Click the blue button to access a screen where you can enter a Moulding Number and Retail Price for the entire frame.Frame1 Blue button
Use this when the sample has not yet been entered into the Price Codes file.

The Price column will display the price of all the materials entered on the work order. If more than one item is entered for each component, the price displayed will be the total of all entries (e.g. Hardware: the combined price of wire and turn buttons will be displayed if they have been entered on the detail screen).

Mat entry:

Reverse BevelUse the check box to the right of the mat entry in order to signify a reverse bevel cut.

Spacer boxUse the check box to the right of the description to indicate where a spacer will be placed between sheets of matboard. A cost for the spacer will not be automatically applied when the box is marked. Select a price to be applied from one of the pop-up menus (i.e. Extras).

The number at the end of the Mat row displays the matboard measure of the selected top mat. Reveal amounts of second and subsequent mats will be deducted from the top mat measurement. When more than one mat is entered, the top mat measurement can be increased, thereby increasing the total matboard measurements, by using the Adjust Margins of top mat button accessed by Mats or Fillet detail screens. The grey boxes underneath show the matboard reveals. A pop-up menu appears to select how much of the underlying matboard should be revealed. Items can be added or deleted from the menu using Edit… located at the bottom. To enter a one time entry, use Other… . A default amount can be set for all seven matboards.

Fillet entry:

Placement in a matboard

After you have entered all of your matboards, click in the Fillet field. The entry in this field indicates the Fillet placement in a mat, as opposed to in a frame (treated as a layered moulding). If more than one fillet is placed between the matboards, only the first entry will appear on the work order screen. All placements will appear in the matboard section on the printed work order. When an item in fabric group is entered, enter Fabric under reveals pop-up menu. Use the Design Placement field to indicate how far from the matboard opening the design will be positioned (e.g. v-groove, french line). A pop-up menu is provided.

Placement in a in a Frame

Layered Frame IconClick on the Layered Frames icon to price up to five frames.
Note: Frame1 is always closest to the artwork. Fillets and Extenders will not increase the size of the frame that are layered on top of them. This allows for a proper fit within the rabbet of next frame. Modify ButtonsClick the Insert button to move Frame 1 into the Frame 2 position, etc. Click the Clear button to remove the information from this layer. Doing so will move the other frames down. Click the blue button to access a screen where you can enter a Moulding Number and Retail Price for the entire frame.Click the Modify button to make adjustments which will affect the outside dimensions of the frame. This is particularly important when stacking or layering one frame upon another. An accurate calculation is possible by adjusting the lip size of the inner frame. IMPORTANT: Changes made here will be saved in the Price Codes file and applied to the current work order AND all future orders.

Example 1: Your fillet or Bevelled Accent™ is so wide that it covers up too much of the artwork. Verify the sight size of the fillet in the Width field. Enter 0 in Lip field. This will increase the overall size of the frame.Verify the sight size of the fillet in the Width field

 

Example 2: 3/16″ is assumed as the Lip size if the field is empty. When measuring the lip of a moulding or liner, subtract 1/16″ from the actual size as a fitting allowance. This gives you an accurate size for the next frame. E.g. if you have a liner that has 1/2″ lip the size must be entered as 7/16″.
Note: When you return to the main work order screen, the icon will change color to indicate the number of frames being layered. Only the Frame1 moulding will appear on the screen but the total price will be calculated and displayed. Verify the sight size of the fillet in the Width fieldAll mouldings will be detailed on the printed work order.

Pop-up menus present all the records in the Price Codes file for each of the groups listed on the left, (e.g. Mat Design, Mounting, Hardware, etc.). These menus must be set-up or customized by the shop owner.

The yellow buttons are component quantity fields and allow you to enter an additional quantity for such items as Mount/Stretch, Hardware and Fitting. E.g. mounting 20 memorabilia items in one frame with a mount charge per item.

Extra Openings:

FrameReady assumes one mat opening or window. Enter the number of extra windows which will be added to the design here. The price will be calculated based on the retail price per opening set in the Price Codes file and appear on the Work Order screen beside Mat Design. Click on Extra Openings to access the Mat Design screen where the price of the Extra Openings can be changed for this one work order only. This price can be defaulted here Main Menu> Work Order section > Options Tab > More Options… > Work Order Defaults Tab > Extra price per window opening. 

The Other field presents a drop-down list of items which are not priced by the size of the frame but by other factors (e.g. distance, labor required, etc.) Items can be selected from the arrow or entered manually by clicking into the field. To add an item to the permanent list > Edit… When the Constrain to 1 field is marked, the amount in the Other Price field is not affected by multiple orders and the price will appear separately in the Pricing section beside Other. Use the Other price field to enter the retail price of the item shown in the Other field. No dollar sign is necessary. This is useful for one time fees on duplicate orders (e.g. shipping, or setup fee for multiple orders). When you click on Other it features a calculation engine that can be used to price out other items that can’t be easily entered into any of the other work fields. Things like: 3D plexi box; multiple fillets in a multiple opening mat; printing of artwork; restoration charges.

Down the right hand side beside the component prices are green buttons with Xs. Use these clear buttons to remove the entire line entry, e.g. item, description and price. Do not use the backspace or delete button on your keyboard. Clear the field before re-entering another item.

Ui - COGIn the very bottom left hand corner the UI measurement of the work order appears inconspicuously in grey. The wholesale cost of the materials (COG) you have invested in this project is discreetly displayed underneath the UI. Cost is determined by the cost amount entered in the Price Codes file. The cost field must have an amount in order for the program to calculate this value. The waste factor entered in the Work Order Options > More Options….> General tab is included. This field is masked when logged in under the level1 account.

The Rabbet Depth displays the total space required to fit the components into the frame. If the measurement exceeds the rabbet depth available, an error message will appear in red in the Message/Alert box. In order to function properly, rabbet depth must be entered for frames and width must be entered for materials. Normally vendors do not supply this information to Adatasol. You may wish to enter rabbet depths for your samples in the Price Codes file.