FrameReady provides two different ways of ordering supplies: via Frame Orders or Purchase Orders. It is possible to use both or select only one.
How Work Orders influence Purchase Orders
Several things need to be kept in mind when using either Frame Orders or Purchase Orders:
- FrameReady finds only those work orders which are in the incomplete status. Work orders marked as complete, hold or estimate are automatically omitted. See this article.
- A work order can be manually excluded (or de-selected) only by clicking on the Cancel Frame Order sidebar button in the Work Order file.
- Conversely, a work order can also be included back in (reselected) by clicking the same sidebar button when it says, Select for Frame Order.
- Artwork selected from your Products inventory is included.
What is a Frame Order?
The Frame Order is an internal document; a printable list of the required materials needed for all the Work Orders created since the last Frame Order was processed.
- All items on a Work Order are automatically added to the Frame Order.
- Work Orders can be included or excluded from the order.
- The Frame Order list can be used to verify any existing stock or used as a chop order list.
- The Frame Order is sorted by the name in the Supplier field and can be printed without page breaks or one supplier per page.
- A Frame Order is a non-modifiable, internal, printed shop document.
Tip: A Frame Order, optionally, may create a Purchase Order entry in the Purchase Order file.
What is a Purchase Order?
The Purchase Order (PO) an outgoing document. It collects the same data as the Frame Order but allows the information to be viewed, edited, consolidated and printed.
Purchase Orders may be created manually or automatically using the Auto-Create Frame Order feature.
- The Purchase Order groups items by the vendor identified in the Order From field in your Price Codes.
- If no vendor is assigned, then the item is not posted to a PO.
- When the materials arrive, the amount received can be automatically transferred to inventory by clicking the Accept or Accept All button.
- All POs created are stored in the Purchase Order file and can be retrieved for viewing or printing or reprinting at any time.
Frame Orders vs Purchase Orders
|No setup required||Setup required|
|All Work Order items are added||Additional items can be added|
|Not modifiable – printed only||Modifiable in FrameReady|
|Sorted by Supplier||Grouped by vendor|
|Cannot email to vendor||Can email to vendor|
|Cannot consolidate line items||Line items can be consolidated|