Time Cards Overview

Main Menu > Time Cards

Time Cards is an easy solution to employees adjusting their written Time Cards, and your business will save money in lost and stolen hours.

• Individual accounts and passwords are created for each employee to provide security and privacy.

• To use the Time Card, each employee clicks the Time Card icon on the Main Menu, logs in using their credentials and then simply clocks-in or clocks out. The current date and time are automatically entered into the system.

• Each Time Card record represents a specific pay period. At the end of the pay period, the employee or employer must create a new Time Card record.

Important: Retrieval of lost or forgotten passwords by Adatasol Inc. is not covered under the annual tech support contract.

How to Use the Time Cards

Logging in

When you navigate to the Time Cards file, you are always taken to the Login screen. You must select an account from the list (only Active accounts are displayed).

1. Click on the Employee ID Number that represents the account to which you are logging in.
   
   A password dialog will appear.

2. Enter the corresponding Password.
   
   If you have forgotten the Password, click Cancel and click the Password Hint button.

3. Click OK.

Clocking In/Clocking Out

When an employee logs in, they are always taken to their last Time Card. If the employee has User access only (see Security section) they are denied from viewing all but their own Time Cards. The Find screen has also been modified so that a user level account can only do a search for their Time Cards.

1. Click the Clock In/Clock Out button.
   
   The current date and time will be automatically entered. If you have not yet clocked in for the current day, you will automatically be clocked in. Alternately, if you have not yet clocked out, you will automatically be clocked out.

2. Click in the Day Type drop down list to select a day type.

Logging Out

Once you are finished Clocking In or Clocking Out, it is always a good idea to logout. That way others will not be able to view or change your information.

1. To logout, click the Logout button in the upper right corner.
   
   Alternately, using any of the navigation icons at the top of the screen (ie: Main Menu, Invoices, Work Order, etc) will automatically logout the current user.

Order of Use for Time Cards

Start of the Day

1. Log In

2. A new Time Card record must be created for each pay period (the Admin or the employee can do this). Be sure to set the proper Pay Date for each Time Card.
   
   For example, if employees are paid weekly, then a new Time Card must be created each week; or if monthly, then monthly. Avoid clocking in on old time cards!

3. Clock In

4. Log Out

End of the Day

1. Log In

2. Clock Out

3. Log Out

 

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