Consolidate Items on a Purchase Order

Purchase Order > Consolidate Order button

When identical items appear more than once on your Purchase Order, FrameReady can find them and create a total count of these repeat items. This is a friendly way of preparing a Purchase Order, in addition to saving paper.

Several things need to be kept in mind when using the Order Consolidated feature:

  • The Consolidate feature cannot be undone once the button is clicked.

  • Only moulding, fillets, and liners identified in the Unit field as  Length  can be consolidated. 

  • Items ordered by Chop or Join will not be consolidated.

  • A Purchase Order cannot be consolidated if the radio button is marked as Received.

  • For Chop or Join items, the dimensions are shown in Width x Height fields and the Qty field identifies the number of frames to be ordered.

  • Matboard: identical items can be consolidated and are rounded up to the nearest whole number. Individual items which require less than a whole sheet are be rounded up to 1.

Tip: Change partial amounts, such as .5 or .25, to whole numbers, such as 1, because some vendors cannot see the decimal -- and will send you 5 or 25 boards!

  • After clicking the Consolidate Order, the button label changes to "Order Consolidated." All length moulding and matboard is totalled, and the Work Order number is removed from those fields (because the field cannot accommodate multiple Work Order numbers.)

  • The Work Order numbers will also be consolidated in the WO# field. Only the first number appears on screen (but clicking in the box will reveal all Work Order numbers that included the item).

How to Consolidate Items on a Purchase Order

  1. After clicking Consolidate Order, the button text changes to read "Order Consolidated." All length moulding and matboard is totalled.

  2. Modify the Purchase Order by clicking in the Qty or Footage field to change the amount to be ordered. If you have any footage or matboard in stock, it appears in Qty OnHand.

  3. If you do not need to order an item, then click Delete to remove it from the list.

  4. Any notes for this order may be included in the Notes field and will display on the document.

  5. The PO for each vendor can be printed, or emailed as a PDF file. You can print any order at any time, as often as you like, as many copies as you like.

 

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