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When your order arrives, check the list against the packing sheet to identify which items have arrived, and use these steps in FrameReady.
The default status of all new Purchase Orders is NotPlaced.
When the order is sent to the company, mark the radio button Placed to indicate that it has been dealt with.
Mark as Received when the order arrives.
Items that have arrived can be accepted into inventory using
the Accept button.
The button changes to 'Updated' to
show that inventory has been updated.
If you are using the automatic inventory system, then the quantity ordered is added to the quantity in stock (the amount shown in the Footage or Qty field is added to the Qty On Hand field in the Price Codes file).
The Accept All button receives all items on the PO, adds the amount received to the Qty On Hand and changes the button from Accept to Updated.
If a different amount arrived, then first adjust the number in the Qty (for matboard and supplies) or Footage (for moulding) field.
Click the Accept button for that line item.
If an item did not arrive, then mark the Back
Order checkbox for that line item.
The next time you create a FO/PO, the back ordered item is automatically
reordered. Note that when the back ordered item is added to a new
PO, it is removed from it's original PO.
It is sometimes more economical to order supplies by the box, however when Accept is clicked, the box quantity does not update the Qty On Hand field in the Price Codes file.
To order by box, select Box from the Unit field, enter the Qty of boxes, and change the Unit Price to the price per box.
When the order arrives, find the record in the Price Codes file and manually change the quantity.
If ordering other supplies by the box, change the quantity to the number of sheets or items in the box before clicking Accept.
If you have the auto-inventory turned on, then the Qty On Hand field shows the amount you currently have in inventory now, since the footage or Qty required was deducted when you created the Work Order and clicked on the Work Order Done button.
If the amount is a positive number, then you do not need to order the item. You may want to check the inventory if you are concerned about the rail lengths for the frame meeting your needs. The number that displays in the Qty On Hand shows what you have left in stock without ordering the item.
If the Qty On Hand is a negative number, then you did not have enough product in stock and are running at a deficit to fill the order. You need to order this item.
If the Qty On Hand is zero, then you have just enough for the order(s). In the case of moulding, it would be wise to check the stock to ensure that they are the right lengths needed.